A company's grey fleet describes the collection of employees'personal vehicles been useful for their business journeys. Fleet management involves putting together steps, procedures and policies to manage and regulate the usage of employees'vehicles for work related travels.
Most of the Firms that set up this type of fleet are those whose employees do not want to be on a lot of business related trips. Grey fleet is viewed by most as a price saving alternative to buying or renting cars simply for their business related trips especially when the mileage travelled by employees for business every month or year is extremely low. For some of those companies, this is actually the strategy to use however for some it isn't. There are several factors that should be considered before deciding to go for the grey fleet option instead of purchasing or leasing several cars for business related trips. If the grey fleet is properly set up and managed it can actually cost the business a lot less than other options. gofleet com management tracking
Most folks are of the opinion that managing a gray fleet only costs a business the mileage expense claims made by drivers for every journey they make and that employers are not responsible for the employees when they are using their private cars for business. These are huge misconceptions as the business typically is not only responsible for the employees when they are using their personal cars but typically have to position these employees'cars on their insurance and manage them like the business owns them.
A gray fleet manager or management software might be necessary depending on the size of the fleet. When it is a small-sized fleet, a fleet manager who'll lead to managing everything related to the fleet might be enough as typically good usage of Microsoft excel is enough for managing all grey fleet related data. Where the fleet is really a large one, a fleet management software will undoubtedly be required to manage every one of data related to employees'vehicles. There are several major factors that ought to be consider when deciding whether your company should set up this type of fleet.
First thing you need to consider is how your company intends to manage the grey fleet, Policies need to be put in place to ensure both the driver and their safety and compliance to road rules. This can be done by ensuring license checks, vision checks, driver risk assessment, online driver training, vehicle safety inspections, MOT checks and insurance checks are regularly carried on all drivers and their vehicles.
Carry out research about what alternatives your company has asides establishing a gray fleet by comparing the price, risks and benefits of establishing a gray fleet instead of purchasing, hiring or leasing vehicles solely for company use. Also there is a have to check if employees'vehicles are suited for the type of journey that they can be utilized for. gps tracking system
Learn if there is an alternative solution way for your employee to close that deal or have that very important meeting without going on a business trip. Discouraging needless business trips can help your company save some money. A lot of organizations now use video conferencing applications to own meetings using their business partners instead of travelling.
The company will have to consider Health and safety risks to its employees that are also the grey fleet drivers. Duty of care compliance rules which all fleet drivers will have to comply with should really be set up. Also the business will have to be keeping track of and managing the CO2 emission of the vehicles in their grey fleet.
In conclusion, grey fleet has its benefits if policies and rules come in place for it to be properly managed. If your company is considering one, weigh your choices and if it appears to be the very best one then go for it.